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Phase 2 — 2–4 Weeks
From roadmap to a specification your team can build from.
We turn the workflow the diagnostic identified into a build-ready design: which systems and data it touches, the prompts and model choices, the edge cases, and the acceptance tests that define done. Your own team or an unaffiliated firm builds it; we review the build and sign off at go-live.
What You Get
A specification, not a prototype.
Integration Map
Every system and data source the workflow touches, what it reads and writes, and the data-readiness fixes that have to happen first.
Model Design
Model choice, prompt design, grounding approach, and guardrails, with the reasoning written down so the builder understands the trade-offs.
Test Plan & Acceptance
Edge cases, failure conditions, and acceptance tests, so the build is measured against something concrete rather than a demo.
The Design Phase
Four steps over two to four weeks.
Scope & Architecture
We lock the approach against the roadmap: which systems, which data, and what the workflow has to handle.
Design & Specify
We write the integration map, model and prompt design, and test plan, and walk your builder through it.
Build Review
As your team or your builder implements, we review against the specification and run the edge-case tests before anything touches production data.
Go-Live Sign-Off
We confirm the acceptance tests pass, document what to watch for, and hand the running workflow to the people who will operate it.
Frequently asked questions
Answers to common design-phase questions
Who builds the workflow?
Your own team, or an unaffiliated implementation firm of your choosing. We write the specification and test plan, review the build against them, and sign off at go-live. We do not operate as the builder.
How detailed is the specification?
Build-ready: the systems and data involved, the data-readiness fixes required first, the prompts and model choices with the reasoning behind them, the edge cases to handle, and acceptance tests that define done. A competent builder should not need to guess.
What if requirements change during the build?
The builder raises it, we assess it against the roadmap, and we revise the specification and tests so the change is deliberate rather than absorbed silently.
Do you specify workflows that touch legacy systems?
Yes. When a workflow has to read from or write to older internal systems, the specification covers the data extraction, clean-up, and compliance protocols the build must respect. The build itself stays with your team or your builder.
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